AI operating system for hiring & teams
Meet Maya,
your first AI Hiring Coordinator.
Maya helps your business prepare roles, organise candidates, coordinate interviews and support onboarding—within permissions you control.
✓ Human-approved actions✓ Clear activity records✓ Permissions you control
M
● DemoMaya · Hiring Coordinator
Preparing the work. Keeping you in control.
Hiring workflow — Sales ManagerSample role
✓
Job description preparedDraft ready for manager review
✓
Applications organisedCompared with approved role criteria
4 candidates recommendedAwaiting your approval
▣
Interview scheduleLocked until approval
Needs your approval
Maya has prepared a shortlist.
You decide who moves forward.
Illustrative interface · sample data
Not a chatbot.
An accountable AI employee.
Defined role
A clear job, responsibilities and boundaries.
Controlled permissions
You decide what Maya may prepare and do.
Visible accountability
Understand what happened and who approved it.
Experience the idea
Watch the work move.
Make the important decisions.
Run a sample hiring workflow, inspect the candidates, change permissions and approve the next step. Every action appears in the record.
Interactive simulation.
Nothing leaves this page.
Sales Manager · London
Hiring criteria: team leadership, customer care, sales experience.
Start the demo. Maya will prepare the work and stop for your approval.
Simple by design
Define the job.
Set the boundaries. Review the work.
FirstHire is designed around responsibilities, not endless conversation. A careful setup makes useful work possible.
Choose your AI employee.
Start with a focused role: Maya, your Hiring Coordinator. Assign the tasks you need help with and the outcome you expect.
Add knowledge and permissions.
Provide approved company information and hiring criteria. Decide what Maya can prepare, what needs approval and what is prohibited.
Test, connect and activate.
Review a sample workflow first. Connect available tools only when ready, then monitor the work through tasks, approvals and activity records.
Responsibilities → outcomes
A useful employee.
Not another inbox to manage.
Maya prepares, organises and coordinates. Your team keeps its attention on people, judgment and the final decision.
Job descriptions
Turn an approved role brief into a practical description of responsibilities, skills and expectations.
Outcome: a draft ready for approval.
Candidate organisation
Structure application information against manager-approved criteria, with visible gaps and reasons for review.
Outcome: organised information, not an automatic rejection.
Interview coordination
Prepare availability options, draft invitations and keep follow-ups connected to the candidate record.
Outcome: an interview plan awaiting approval.
Onboarding preparation
Create a first-day checklist, assign practical tasks and prepare reminders so new starters receive consistent support.
Outcome: a clear welcome plan.
Team coordination
Bring recurring tasks, manager reminders and follow-up actions into a shared working process.
Outcome: fewer scattered responsibilities.
Activity and accountability
See what Maya prepared, what changed, who approved it and what happened next.
Outcome: one understandable working record.
Human control is the product
Maya prepares.
Your people decide.
Control should be visible in every workflow. Important actions pause for approval, sensitive information stays restricted and unclear requests go to a person.
Connected work, carefully introduced
Your tools.
One controlled workflow.
Email and calendar are the proposed starting point. A connected account is never permission to do everything inside it.
Prepare candidate messages and follow-ups. Require review before anything is sent.
Planned for v1 · not connected in this demoCalendar
Use availability to prepare interview options and invitations after approval.
Planned for v1 · not connected in this demoBuilt around the person doing the work
More capacity.
Not less humanity.
FirstHire supports the people responsible for building good teams—whether hiring happens occasionally or every week.
Small business owners
Get a clearer hiring process without asking one busy person to carry every piece of administration.
Example: keep roles, tasks and responsibilities in one working record.
Hiring managers
Spend more time understanding candidates, while Maya prepares schedules, messages and follow-up tasks.
Example: keep roles, tasks and responsibilities in one working record.
HR teams
Apply approved processes consistently while preserving professional judgment, policy and employee care.
Example: keep roles, tasks and responsibilities in one working record.
Growing companies
Build repeatable practices before hiring complexity becomes scattered across people and locations.
Example: keep roles, tasks and responsibilities in one working record.
Our company principles
Intelligence assists.
Humanity decides.
AI can increase human capability. It must not quietly remove human responsibility. These principles guide the product we are building.
01 / Trust
Explain what the system is doing, which information it used and where its understanding is incomplete.
In practice: human review remains visible.02 / Control
Give people understandable permissions, visible approvals and a way to pause or correct the work.
In practice: human review remains visible.03 / Privacy
Use only the information necessary for the agreed task. Protect sensitive data and make access purposeful.
In practice: human review remains visible.04 / Accountability
Record work and decisions. AI assistance never removes the responsibility of the business and its people.
In practice: human review remains visible.Technology changes. Principles endure.
Pilot & pricing
Start with evidence.
Not a subscription promise.
Our first goal is a reliable, focused hiring workflow. Commercial plans will follow tested capability, real usage and clear costs—not an invented price on a website.
The proposed pilot helps us learn alongside businesses before a wider release.
FirstHire Pilot
Meet Maya. Test one useful hiring journey.
- One focused AI Hiring Coordinator
- Guided setup and agreed boundaries
- Human approval and activity records
- Founder-led feedback and support
Straight answers
Sensible questions.
Clear boundaries.
If something is unclear, it deserves an honest answer.
Is FirstHire AI a chatbot?
No. The proposed product is an AI employee operating system with a defined role, tasks, permissions, approvals and accountability.
Will Maya make final hiring decisions?
No. Final hiring decisions, rejections and decisions affecting people remain with a human.
Can Maya contact candidates?
Important messages require human approval. This demo does not send emails, texts or any other messages.
What happens when Maya is unsure?
She should flag missing information and ask a person to review it. Uncertainty is not permission to invent an answer.
Can we change permissions or stop the work?
Yes. The product is designed around adjustable permissions and human oversight.
Are email and calendar integrations working here?
No. They are proposed integrations, not connected services in this demo.
About FirstHire AI
Built to make
capable teams stronger.
Businesses often need more help before they are ready to add another full-time role. FirstHire AI is being developed to support the work around hiring, onboarding and team coordination.
We call it an AI employee because its work should be defined by responsibilities, permissions and accountability—not endless conversation.
“We are building practical systems that help people organise their work, while keeping people fully in control.”
Abu AishaFounder & Owner, PILOT AIAI operating systems
for real industries.
FirstHire shares PILOT AI’s commitment to useful work, responsible intelligence and visible human control.
Built on trust.
Built for generations.
Contact & pilot interest
What should Maya
help your team with?
Describe your hiring challenge. This sample form shows the proposed enquiry experience and lets you download a local summary.
For demonstration only
No inbox is connected and no enquiry is sent. Use sample details if you wish to test the form.